AI RTO Compliance
Complete ASQA 2025 compliant Student Management System (SMS) built directly into Moodle™ for Australian Registered Training Organisations. Full feature parity with VETtrak, aXcelerate, and PowerPro — AVETMISS Edition 2.3 reporting, AQF certificate issuance, trainer credential tracking, and all 14 ASQA Practice Guide modules. See the Changelog tab for current release information.
⭐ Why this plugin is unlike anything else available
The only Moodle plugin built specifically for AVETMISS and NCVER compliance
▸ Generic Moodle reports show enrolment and completion data. AI RTO Compliance cross-checks that data against the specific NCVER AVETMISS validation rules — USI presence, funding code completeness, state contract numbers, NAT file format correctness — and flags errors before you submit, not after NCVER rejects the file.
▸ Generates the full suite of NAT files (NAT00010 through NAT00130) directly from Moodle data, applying the field mapping that AVETMISS requires. No third-party AVETMISS tool needed.
▸ Built for Australian RTOs only. No other Moodle plugin knows what AVETMISS is, what a funding code is, or what the NCVER validation rules require.
AI RTO Compliance is a complete Student Management System (SMS) built directly into Moodle™ for Australian Registered Training Organisations. It handles everything from AVETMISS reporting to AQF certificate issuance, trainer credential tracking to ASQA 2025 compliance documentation.
The Problem
- Expensive third-party SMS systems
- Data scattered between Moodle™ and SMS
- Manual AVETMISS data collection
- No integrated trainer credential tracking
- Difficulty proving ASQA compliance
The Solution
- All-in-one SMS inside Moodle™
- Automatic AVETMISS profile collection
- NAT file export with validation
- Complete trainer credential management
- Full ASQA 2025 Practice Guide coverage
AVETMISS Reporting
Edition 2.3 compliance support for the applicable NAT files. Automatic student profile collection and validation.
AQF Certificates
Issue Testamurs, Statements of Attainment, and Records of Results with QR verification.
Trainer Credentials
Track TAE qualifications, vocational competency, industry currency, and CPD hours.
AI-Powered Analysis
AI survey analysis, predictive compliance alerts, and automated risk scoring.
Training.gov.au API
Auto-fetch qualification units, packaging rules, and nominal hours directly from the training.gov.au SOAP API.
Course Variant Tracking
Watch multiple Moodle courses per unit simultaneously. Teacher-cohort variants (CD/EL/ND streams) auto-detected as chips — AVETMISS records and Testamurs fire for students in any stream.
ASQA 2025 Ready
All 14 ASQA Practice Guide modules including complaints, governance, risk register, fee protection, and workforce management.
Suitability Checklist
Pre-enrolment suitability gate driven by TAS entry requirements. Bulk send, Fill Compliance Gaps, auto-send on enrolment, and admin override.
Cert Template Audiences
One active testamur, SoA and Record of Results per (cert type + audience). Standard audiences shipped: Default, Apprentices, Trainees, School-based, VET Student Loan, State-funded, Commonwealth-funded, International / CRICOS and Private fee-for-service.
Compliance Logos
Dedicated upload section for the NRT mark, AQF mark, organisation seal, and two free-form compliance slots (e.g. State Training Authority logo). The organisation seal is now a required field on testamurs and Statements of Attainment per ASQA, and the NRT logo is hard-blocked from cert types where the Conditions of Use Policy forbids it.
Cert Template Visual Builder
Drag-and-drop canvas editor for all four certificate types. Click any element to reposition, resize, or restyle it; add dynamic fields (student name, qualification code, AQF statement) or static content (logos, boxes, lines). Live preview with sample data; one-click Reset to ASQA starter if you get lost.
Test Certificate Generator
Generate a real PDF proof of any certificate template using a nominated test student — without creating a live cert record. Catch layout and data issues before going to production. Available from the certificate templates list at any time.
RPL & Credit Transfer Register
Manage Recognition of Prior Learning and credit transfer applications end-to-end. Track assessor decisions, evidence files, and outcome codes (51 RPL Granted, 52 RPL Not Granted, 60 Credit Transfer) with full audit trail. Results feed directly into AVETMISS NAT00120.
Delivery Locations
Register every physical address where training is delivered — the data that populates AVETMISS NAT00020. Add, edit and deactivate locations; map enrolments to locations; state dropdown auto-sets the AVETMISS state code for the export.
Training Product Transitions
Record supersession events when ASQA updates a qualification or unit on Training.gov.au. Track teach-out deadlines, student notification logs, credit transfer mapping, and transition status so you always know who still needs to cross to the new product before the deadline.
Risk Register
Structured risk management register aligned to the ASQA Practice Guide on risk. Log risks with likelihood, consequence, and current controls; assign owners; track treatment actions; mark residual risk ratings. Links to the built-in diagnostic check RTO-RISK-001.
VET Workforce Management
Plan and document your training workforce beyond individual trainers — staffing ratios, succession planning, contract vs permanent staff mix, and workforce capability gaps. Supports QA4 (Effective administration) evidence requirements for ASQA audits.
ASQA Practice Guides Self-Assurance
Built-in self-assurance checklists drawn directly from each ASQA Practice Guide. Work through the guide criteria, attach evidence, record your confidence rating, and generate a self-assurance report for your next ASQA audit submission.
Australian RTOs
Registered Training Organisations using Moodle™ as their LMS who want to eliminate the need for expensive third-party SMS systems like VETtrak or aXcelerate.
RTO Compliance Officers
Staff responsible for ASQA audits, AVETMISS reporting, and maintaining evidence of compliance across all Standards for RTOs 2015 requirements.
Vocational Competency Register
- Multi-entry competency tracking
- Evidence file uploads per competency
- TAS section deep-linking from dashboard
Multi-Activity Trainer Currency
- ASQA 2025 Standard 3.3 compliance
- Industry currency tracking per trainer
- TAE expiry-based status calculation
Training.gov.au SOAP API
- Enter qualification code (e.g. BSB50420)
- Auto-fetch core and elective units
- Bulk import with duplicate detection
Improved Navigation
- Get Started Guide for new users
- TAS section autosave with debounce
- Debug error popup for testers