Which Plugin?
    Course Management11 May 20255 min read

    Workshop Scheduler — Manage Face-to-Face Sessions and Attendance in Moodle

    Managing bookings, attendance, and waitlists for face-to-face workshops through Moodle requires a dedicated plugin. Workshop Scheduler handles all of this — session scheduling, student self-booking, capacity management, and automated attendance recording.

    Blended delivery — combining online Moodle content with face-to-face workshops — is standard practice for Australian RTOs. But managing the face-to-face component through Moodle has historically required workarounds or separate booking systems. The Workshop Scheduler plugin brings session management directly into Moodle: trainers create sessions with dates, times, locations, and capacity limits; students self-book through Moodle; and attendance is recorded digitally — with completion tracking integrated into the standard Moodle gradebook.

    Why your RTO needs this

    Separate booking systems for face-to-face sessions — Eventbrite, manual spreadsheets, email coordination — create administrative overhead and data silos. Attendance records that live outside Moodle are also an audit risk: if you can't produce complete attendance records for a unit, you face compliance problems with ASQA. The Workshop Scheduler keeps all delivery evidence in one system — online completion, face-to-face attendance, and assessment results — creating a complete, integrated student record that satisfies ASQA's record-keeping requirements.

    Key Features

    Session Calendar

    Create and publish workshop sessions with dates, times, locations, trainer details, and capacity limits — visible to students in Moodle.

    Student Self-Booking

    Students book their preferred session through Moodle — with automatic waitlist management when sessions fill to capacity.

    Trainer Confirmation Workflow

    Trainers receive booking notifications and can confirm attendance digitally — before or during the session.

    Digital Attendance Roll

    Take attendance during sessions from a tablet or laptop — marking students present, absent, or partially attending against each session.

    Completion Integration

    Session attendance feeds into Moodle's activity completion system — students aren't marked as completing the unit until their face-to-face attendance is recorded.

    Common Use Cases

    • 1Managing practical workshop bookings for blended delivery Certificate and Diploma programs
    • 2Scheduling and tracking face-to-face assessment sessions for workplace observation days
    • 3Coordinating multiple trainers and rooms across a multi-campus RTO delivery schedule
    • 4Recording attendance at mandatory industry briefings and guest presenter sessions

    Related topics

    Moodle workshop scheduler, face-to-face session booking Moodle, Moodle attendance plugin, VET workshop management, Moodle session scheduler RTO

    Ready to get started?

    Read the full documentation or explore pricing for your RTO.